- Selecting Synonyms
A fast way is to locate a synonym for a word is to select the word and
right click it. In the menu, select synonyms and click your desired
replacement.
- Remove All Formatting
To remove all of the formatting from a Word document, press CTRL+A
(or select the portion of the document to be changed) then press
CTRL+SHIFT+N.
- Double-Click to Format Bullets and Numbering
To open the Bullets and Numbering dialog box and adjust the numbering
scheme, just double-click one of the
numbers or bullets in the list.
- Sharing Documents with Non-Word Users
Click File...Save As. In the Save as type box, select
the necessary file type. Rich Text Format (*.rtf) or WordPerfect 5.1
for DOS (*.doc) will work with almost any word processor program.
- Customizing Toolbars
Right-click on any toolbars and click the customize the toolbar.
Click the Command tab, select the desired category, and click and drag new
features from the right command box to the toolbar. It is especially
helpful to add the "insert picture... from file" button
to the toolbar.
- Screen Capture
How did I create that insert picture button above? I usedthe screen
capture feature of Windows. Press the Prnt Scrn
(Print Screen) key on the keyboard and open Word. Click
Edit...Paste (Ctrl + V). The image can then be cropped using the
Picture Toolbar (only available with later versions of Word).
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Viewing the Document
There are 4 views for
every Word document. These are found in the lower left corner of the
screen. The most common is the print layout view.
Hold the mouse over
the other buttons to find the Normal, Web Layout, Print
Layout, and Outline Views.
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Learn to Use Undo
Make a mistake? Press
[Ctrl]Z or choose Undo from the Edit menu right away. Keep pressing [Ctrl]Z
to backtrack through and undo the most recent editing changes you've made.
Creating professional
documents in a limited amount of time is a challenge to everyone. Word
makes this process easier than ever with the Template function.
Normally, when you
create a new document, you click on the New Document tool on the toolbar.
This simply creates a new blank document based on your Normal template. To use a formatted template, you must click on File,
New. This opens the template dialog box. Double click on the template
or Wizard you want to use, and Word will set everything up.
There is a huge
assortment of templates available for you to use. You can create different
styles of letters, memos, resumes, or other types of documents. There are
even Wizards available for some of these document types that lead you step
by step through the creation of a stylish, professional newsletter,
resume, letter or fax.
Click View…Zoom… to
choose the document zoom percentage. There is also a zoom tool on the
standard toolbar.
ü
To select a word, double-click
the left mouse button on the word
ü
To select a sentence, hold
down CTRL and single-click the left mouse button on the sentence.
ü
To select a line of text on
the screen, single-click with the left mouse button in the left screen
margin at the line you want to select.
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To select a paragraph,
triple-click the left mouse button in the paragraphs
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To select the whole document,
hold down CTRL and A, or triple-click the left mouse
button in the left margin of the screen.
Right-click on a word
that's flagged as misspelled. If a correct suggestion appears on the
shortcut menu, choose it from the AutoCorrect submenu to create an
AutoCorrect entry.
Click Edit…Find to
type in text you desire to replace. You have the option to replace the
text one time or replace it every time it appears in the document.
Need to know how many
words, characters, paragraphs, or lines appear in a portion of a document?
Just select the text you want to run the count on prior to choosing Word
Count from the Tools menu.
If
you've created a document and one or two lines spill over unto a new page,
you can use the "Shrink to Fit" feature to fit everything on the page.
Choose File, Print Preview and click on the Shrink to Fit button. 
Click File…Save
As…Click the drop down arrow and choose Desktop.
To quickly remove
character formatting, such as bold, italic, or underline, and reset text
back to the normal style, select the text and press Ctrl+Spacebar (Ctrl+Shift+Z
also works). To reset paragraph formatting, such as tabs and indents, back
to the normal style press Ctrl+Q.
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Toggle
through CASE Changes
You can quickly change the case of text from Title to UPPER CASE to lower
case by selecting the text and pressing Shift-F3. Each time you press
Shift-F3, the case will change.
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Standardized
Fonts
Have you ever found the
perfect font for a document and you want the viewer of your spreadsheet to
see the same font, but you're not sure they have the same font? When you
save your document select Tool / Options and on the
Save tab select
Embed TrueType Fonts and
select OK. Now everybody will get it.
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Date Code
Automatically keeps
dates current in your letters, memos, etc. Choose Insert,
Date and Time, and select the date format you want in your
document. Then check the small box at the bottom that says
“update
automatically.”
Click Insert to add
pictures. Pictures and clipart can also be adding using the copy and
paste feature from the Internet if using Internet Explorer Browser. Go to
http://jc-schools.net
and right click any picture. Select copy. Then click the Word button in
the Task bar and click paste to instantly paste that image into Word. If
using Netscape you must choose Save Image As instead of the copy command.
You can also insert
Screen Shots by clicking the Print Screen button on your keyboard.
This will send the image to the computer clipboard. By choosing Paste in
Word that image can be inserted into the document.
There is a Picture
Toolbar (click View…Toolbars) which permits image editing. The image
can be wrapped, cropped, lightened, darkened, or made into a watermark.
To add text to a
document you can use the textbox button in the Drawing Toolbar at
the bottom of the screen. The textbox can be formatted with fill or no
fill and have an outline or have no line. There are a variety of line
shapes, textures, and sizes.
Select a section of
text with your mouse. Right-click the text and choose "Font" from the
popup menu that appears. On the multi-tabbed dialog box that follows,
select the "Animation" tab. Now, select an animation that you would like
to see. You can see examples of each animation in the preview window. When
you are done, press "OK" to close the dialog box.
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Adding
Borders
Make sure you
are in the Print Layout View.
To add a border to page
Click Format…Borders and Shading…From the Page Border tab choose the
desired style, color, width, or if desired, choose an Art border.
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Getting Rid of Nuisances!
How do I get rid of
these ¶¶¶¶? Click Tools … Options…Click the "Views" tab sheet.
Under "Nonprinting Characters" unselect "Paragraph Marks".
